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Office and Operations Administrative Assistant

Posted: Sep 30, 2019

Location: Orlando, Florida US

Summary:
The ideal candidate should be detail oriented and an organized leader that can multi-task and manage multiple organizations and personalities in reaching the coalition’s goals. Must also be able to track multiple moving parts and maintain attention to details. Should be a team player, that reports to the HF Senior Florida Staff, while working with other staff from Headquarters.

Responsibilities include:

  • Manage internal office systems and ensure a clean, organized and welcoming office environment
  • Welcomes visitors, handle phone calls and all related correspondence 
  • Manage purchasing, shipping and receiving tasks
  • Maintains security by following procedures; monitoring logbook
  • Control the office supplies state and make sure it is in accordance with office needs
  • Supervise cleaning crew and cleanliness of office space
  • Aid with different budgeting and bookkeeping activities
  • Keep databases in check and update them regularly
  • Track and reconcile statements as needed
  • Support monthly and bi-weekly payroll
  • Keep organized financial records and supported material
  • Process invoices and follow up with clients, suppliers and partners as needed
  • Support staff with financial assignments or task as indicated or needed.
  • Create and present reports for senior managers
  • Maintains inventory control of office equipment and office supply
  • Ensure proper business certificate and licenses are up to date

Education:
B.S. degree in Finance, Business Administration, Accounting or Economics

Experience:

  • Strong ability to meet deadlines, manage budgets, multiple projects and duties simultaneously, and prioritize assignments (Organizational and time-management skills)
  • Excellent, well-developed verbal and writing skills are essential
  • Bilingual (English/Spanish) skills and a demonstrated commitment to Latino community are necessary
  • Ideal applicants will be efficient, results-oriented with high energy and exhibit an exceptional ability to work with others
  • Willingness to travel and work additional hours during the duration special projects
  • Work experience as a Finance Assistant, finance officer or similar role.
  • Good knowledge of accounting and bookkeeping procedures
  • Advanced MS Excel skills (creating spreadsheets and using financial functions)
  • Have exceptional responsiveness, communication and teamwork skills
  • Attention to detail, with an ability to spot numerical errors

Full/Part Time: Full Time

Contact:
Interested candidates can submit their resume and cover letter to Jaslyn Jimenez-Peña, HF’s VP for Human Resources, at careers@hispanicfederation.org.